How to Recover Deleted Files From an External Hard Drive

Written by
Approved by
3198

external hard drive data recovery with disk drill

External hard drives offer a great way to extend the storage capabilities of your computer or share data with other users. They are just as susceptible to data loss as any other type of disk-based storage media.

If you make extensive use of portable drives, there is likely to be a time when you need to perform an external hard drive data recovery. When faced with lost or deleted files, recovery software offers a viable way to restore them.

Why is it Possible to Recover Data from Drive?

Recovering data from a drive is possible because when you delete data, it’s not erased from the hard drive. It’s only removed from the file allocation table. The file allocation table is like the index page of a book, while the files are the pages.

When you delete a file, Windows removes it from the index page. However, the file continues to exist on your hard drive until it’s overwritten by new data. As long as the file or the hard disk isn’t encrypted or severely damaged, you should be able to recover data easily.

You can recover files even when they’re encrypted or damaged, but you might need to send it to a professional data recovery service if you fail to recover them yourself.

How to Recover Data from External Hard Drive with Disk Drill

Data recovery software is a cost-efficient alternative to sending your hard drive to a professional data recovery service. The application works as an extractor and recovers data from storage locations marked as unavailable to the operating system.

Disk Drill for Windows offers a flexible and effective method to recover data from an external hard disk. Follow these steps to recover your lost and deleted files from an external hard drive.

  1. Download and install the program on your Windows machine. Since you are recovering data from an external hard drive you can install the program on your computer’s main hard drive.
  2. Connect the external hard drive to your machine and launch Disk Drill.
  3. Select the external drive from the app’s list of available disks.
  4. Click the Search for lost data button to start scanning the device.external hard drive data recovery
  5. Preview the files that can be recovered and select those you want to restore.how to recover files from external hard drive
  6. Click the Recover button to retrieve the files you selected to a storage location of your choice. Don’t save the data to the external drive during recovery as it may lead to file corruption.external hard drive recovery

That’s all there is to it. In the space of a few clicks, you can restore data that has disappeared from an external hard drive.

Five Alternative Data Recovery Software Solutions

Though we highly recommend Disk Drill, here are five alternatives that can help you get back lost files from an external hard drive. We have looked at all of these solutions and present our findings to help you make an informed choice when searching for recovery software.

PhotoRec

PhotoRec is an open-source, multi-platform recovery solution that focuses on the underlying data and can work with any file system. The tool can perform recoveries on damaged file systems by searching for known file headers. It recognizes over 480 different file extensions including those of many video formats.

This is a command-line application that does not provide the intuitive interface of some other video recovery solutions. The lack of point-and-click recovery capabilities may make this a more difficult tool for non-experts to use. Filenames are not recovered which slows down recovery efforts when multiple files are involved.

Pros

Unlimited free file recovery Supports many file types Freeware is updated annually and supported by its developers Acceptable recovery results for a freeware product
Cons
No preview options are available Does not recover the filenames or folder structure Command-line interface

OS support: Windows, macOS, Linux, FreeBSD, NetBSD, OpenBSD, Sun Solaris

Price: Freeware

R-Studio

R-Studio is a commercial data recovery software tool for the Windows, Mac, and Linux operating systems. It’s a cross-platform solution that can recover files on any supported operating system from whichever OS you are using at the time.

R-Studio was developed to be used by data recovery professionals and has been redesigned to be more accessible to all users. It provides network recovery capabilities and has many advanced features that may not be needed by the average user.

Pros

Cross-platform support for multiple operating systems Customizable known file types for added flexibility Recovers files over a network Advanced RAID reconstruction
Cons
Interface and extensive features can be confusing for some users Trial version limited to recovering files of 256 KB or less

OS support: Windows, macOS, Linux

Price: Windows $49.99, Mac $79.99, Linux $79.99

Recuva

Recuva is a basic file recovery tool that uses a Windows File Explorer type of interface. The pro version of the tool supports many types of devices including virtual hard drives. Users on a strict budget may be attracted by the low price of the paid version of the software.

This tool only supports recovering videos on Windows machines. It may not recover all of your files, so if the lost files are valuable, you might want to try a different solution. In cases where you are not too concerned over recovery results, the freeware and low price of the paid app make it a tool that you might want to try out.

Pros

A free version is available Automatic updates Recovers from damaged disks Securely deletes files
Cons
Limited recovery capabilities in the free version Does not recover as much data as more reliable paid solutions

OS support: Windows

Price: $19.95

Undelete 360

This freeware tool is designed for data recovery on older versions of the Windows OS. One of its attractive features is the ability to securely erase files from your machine, but it has limited scanning options and has not been updated in several years.

Pros

Unlimited free recovery Securely erase files Graphically indicates deleted and lost files in a recoverable file tree
Cons
Cannot scan damaged file systems Preview, file properties, and other features are restricted to the paid version No deep scanning mode

OS support: Older versions of the Windows OS

Price: Freeware

Tenorshare UltData

Here is another paid data recovery software application that supports Windows and Mac systems. It recovers data from all kinds of storage devices including iPhones and iPads. UltData has a high recovery rate and uses a simple three-step process for restoring your lost videos. There have been some complaints from users who had problems with the recovery capabilities but, in general, the tool gets positive reviews. It’s a little less expensive than some paid versions if that is one of your concerns.

Pros

Preview files before recovery Free lifetime updates 30-day money-back guarantee 24/7/365 help center availability
Cons
Potential problems trying to use the money-back guarantee

OS support: Windows, macOS

Price: Windows $59.95, macOS $69.95

Common Fixes You Can Try in Case Your Hard Drive is Undetectable

Several issues can lead to your hard drive becoming undetectable. For example, file system errors, physical damage, and connectivity issues are the most common causes. Try the below fixes to try bringing your hard drive back to its working condition.

Fix #1. Physical connectivity

The first thing to do is to try the drive in another port if one is available. You want to eliminate the possibility that the problem is with the interface and not with the drive. It also might be that the cable is bad. Try swapping cables. It just might solve your connectivity problem.

how to recover data from external hard disk by swap cable

Fix #2. Drive naming

The drive needs to have a unique drive name for Windows to recognize it in File Explorer. If the drive has not been assigned a letter or is trying to use the same name as another drive, you need to use Disk Management to resolve the issue. Once the naming conflict is addressed, try accessing the drive again. You should be successful this time. Here’s how to do it:

  1. Open Windows Disk Management.
  2. Locate the drive whose name you want to change. If you are unsure, right-click and select Explore to verify the data on the drive before you rename it.
  3. After verification, right-click the drive and select Change Drive Letter and Paths.
  4. Choose Change and select a name for the drive in the Assign the following drive letter drop-down box.
  5. Click OK and the Yes when warned that some programs may not work correctly with the renamed drive.how to retrieve files from external hard drive with drive letter

Fix #3. Check Disk Utility

A hard drive may be undetectable if it has logical errors or physical damage, and that’s where CHKDSK comes in. CHKDSK is a built-in command-line utility on Windows that checks a drive’s file system for logical integrity and the physical drive for bad sectors. It tries to automatically detect and fix those issues, consequently fixing the hard drive and bringing it back to its normal working condition.

Here’s how you can use the CHKDSK command:

  1. Launch an elevated Command Prompt by typing command prompt in Start Menu search and selecting the Run as administrator option for Command Prompt.launching-cmd-admin
  2. Type the following command in the Command Prompt and press Enter:
    chkdsk F: /f

    (replace F with the drive you’re trying to fix)running the chkdsk command

Once the scan completes, it will tell you if it found any issues and whether they were fixed. Check if your hard drive works as it should after the scan.

Fix #4. Microsoft Diagnostic Troubleshooting Wizard

Microsoft Diagnostic Troubleshooting (msdt) wizard is another built-in utility. Though not as commonly used as chkdsk, msdt might just help you fix the hard drive issue. The tool collects information from your PC and sends it to Microsoft Support. The team at Microsoft inspects the issue and tries to come up with a solution.

Since your PC needs to send information, your computer should be connected to the internet when you run msdt. Here’s how you can use this utility to see if it can help with the hard drive problem:

  1. Search for command prompt in the Start Menu search and select Command Prompt.
  2. Execute the follow command:
    msdt.exe -id devicediagnostic

    using msdt to fix hard drive

  3. You’ll see a Hardware and Devices troubleshooter. Click Next.using the hardware troubleshooter
  4. The wizard will list the devices it finds an issue with. Select the problematic hard drive and let the wizard try to fix it.

When the process is complete, see if your hard drive functions normally.

Fix #5. Check the Drivers

Windows automatically install device drivers when you connect a new device to the computer. However, sometimes those drivers become corrupt. If you can’t seem to access your hard drive, you might want to try reinstalling the drivers like so:

  1. Search for device manager in the Start Menu search and press Enter.
  2. When you see the Device Manager, expand the Disk drives category and select your hard drive.
  3. Right-click on the hard drive and select Uninstall device.uninstalling drive from device manager
  4. Click on Action > Scan for hardware changes from the top ribbon. This should reinstall the latest driver for the hard drive.scanning for hardware changes in device manager

Check if the hard drive works as it should after reinstalling the driver.

Fix #6. Partition Drive in Disk Management

Sometimes, the reason you don’t see the drive is because it has unpartitioned space.

To verify this, search for disk management in the Start menu search and press Enter. This will launch the Disk Management console. If some or all of the space on your hard drive appears as unallocated, you’ll need to create a partition like so:

  1. Right-click on the unallocated space and select New Simple Volume.creating a new simple volume
  2. Click Next on the wizard welcome screen. Select the size of the volume and click Next again.selecting volume size
  3. Select the drive letter you want to assign, and click Next.
  4. Select NTFS as your filesystem. If you also plan on using the drive on other operating systems, select FAT32 or exFAT.selecting a file system for the volume
  5. On the next step, confirm the details and click Finish.

Your drive should then be partitioned and be accessible using the File Explorer.

Fix #7. Format the Drive

If none of the solutions work, try formatting the drive. When the hard drive doesn’t appear in the File Explorer, you should use Diskpart (a built-in Windows utility) to format the hard drive. If your computer is able to read the hard drive, Diskpart should be able to access it.

  1. Search for command prompt in the Start Menu, hover over Command Prompt, and select Run as administrator from the right pane.
  2. Execute the following commands:
    diskpart
    list disk

    selecting the disk using diskpart

  3. You’ll see a list of hard drives connected to your PC. Note down the Disk ### for the hard drive you want to fix and execute the following commands:
    select disk 1
    clean
    create partition primary
    format fs=ntfs

    (replace ntfs with fat32 if you want to format the drive as FAT32)formatting the disk using diskpart

When the process completes, you’ll hopefully have access to your hard drive again.

How to Recover Data From a Damaged External Hard Drive

When a hard disk has undergone severe physical damage, data recovery software might not help. The data on your hard drive is stored in sectors. Physical damage renders those sectors unreadable, which means the information on those sectors is lost.

When you can’t recover data using data recovery software, a professional data recovery service may be able to help. When selecting a data recovery service, consider the following factors:

  • Range of services: Not all services support all types of hardware. For example, many services don’t offer data recovery service for RAID arrays. So make sure the service you select does recover data from the type of storage device you have.
  • Success rate: Naturally, you want a service that has a high success rate, especially when you’re trying to recover important data such as confidential documents.
  • Locations: Data recovery happens in a recovery lab. The closer the lab, the faster you’ll get your data recovered, and the less you’ll pay for shipping.

You may also want to consider other factors like ISO certifications and technology depending on the data’s sensitivity.

The Main Reasons for External Hard Drive Data Loss

Data loss on an external hard drive can occur for a variety of reasons. Here are some of the most common issues that lead to lost or deleted files and cause you to recover files from an external hard drive.

  • 🤷‍♂️ Human error – The number one reason that data is lost from any type of storage media is human error. It’s very easy to accidentally delete files or format a partition of an HDD inadvertently. You have probably emptied your Recycle Bin and then wondered if there was anything in there that you may need just a second too late. It happens all too often to even the most careful user.
  • 💧Environmental factors – Exposing your portable hard drive to too much moisture or heat can cause it to crash, resulting in data loss. You might leave a drive in a parked car and return to find it has overheated. In some cases, the device may be irretrievably broken and your only course of action is to engage a professional data recovery service. If you value your data, take care of your external hard drive and keep it in a cool and dry location at all times.
  • 🦠 Malware and viruses – Another major cause of data loss is infection by a virus or malware application. Some of these nefarious programs may randomly delete information from your machine, leaving you searching for an explanation for those missing files. The best protection against this type of data loss is to keep your computer’s antivirus software updated to minimize the chance of a successful attack against your machine.

FAQ

Arjun is an Tech ninja, codes HTML and CSS, and has received an honorary mention as the family’s go-to tech help during get-togethers. He has been writing guides for about six years and he’s currently a contributor on major Tech websites like MakeUseOf, HelpDeskGeek and 7 Data Recovery.
Approved by
Senior Data Recovery Engineer. Master's degree in Physics, Information Technology for Science Experiments.